Healthcare · Pharmacy POS
Pharmacy POS Software Built for Pakistani Pharmacies
Batch-wise stock with expiry control, distributor purchase and return handling, salt-based search and fast counter billing, all running on your own machine, with or without an internet connection.
Sale · INV-11284
Prescription · Dr. Aslam · 09:12 PM
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Panadol Extra 500mgB-4471 · strip | 3 | 285 | |
| Augmentin 625mgB-2210 · pack | 1 | 1,180 | |
| Ventolin InhalerB-7702 · 100mcg | 1 | 740 | |
| Insulin Novomix 30B-3318 · vial | 1 | 1,460 | |
| Surgical Gauze 4x4S-0912 · box | 2 | 320 |
- Items
- 8
- Subtotal
- 3,985
- Discount
- −85
Payable
Rs 3,900
Received
Rs 4,000
Rs 100
The problem
What pharmacies lose money and time on
Pharmacy is a high-SKU, low-margin, high-consequence business. Most of the loss is not theft. It is expiry, wrong batches and unclaimed distributor returns.
Expiry that is noticed too late
A medicine with four months left can still be returned to the distributor. The same medicine two weeks after expiry is a total write-off. Without a date-driven alert, the gap between those two states passes unnoticed.
The same medicine at three different rates
Batches arrive with different trade prices and bonus quantities. If stock is tracked as a single pooled quantity, your cost, and therefore your margin, is a guess.
Finding the right medicine at the counter
Customers arrive with a prescription, a strip, or just a salt name. Searching only by brand name slows the queue and loses sales to the shop next door.
Distributor returns that never get credited
Expired and damaged stock goes back to the distributor, and the credit note does not always follow. Without a tracked claim, the loss is quietly absorbed.
Strips, packs and boxes from the same carton
A box contains packs, a pack contains strips, and customers buy any of the three. Manual stock records rarely survive this.
Why this solution
Why pharmacies choose OfflinePOS
Pharmacy POS treats batch and expiry as core data, not as an optional field. Every purchase, sale, return and report works at batch level, which is the only way expiry control and true margin actually work.
- Every unit of stock carries its batch number and expiry date
- Expiry alerts at configurable warning periods, well before return deadlines
- Search by brand name, generic salt, company or shelf location
- Distributor purchases with bonus quantities and trade discount
- Return claims tracked from despatch to credit note
- Strip, pack and box units with automatic conversion
- Runs offline, so the evening rush never depends on your connection
Built for pharmacy businesses
A pharmacy counter is not a retail counter. The same medicine arrives in different batches at different rates with different expiry dates. Pharmacy POS tracks all of it at item level and keeps billing fast enough for a 9 PM queue.
- Industry
- Healthcare
- Runs offline
- Yes, completely
- Feature areas
- 4
- Reports
- 10+
Key features
What Pharmacy POS does
Counter & billing
- Barcode scanning and fast text search
- Search by brand, generic salt or company
- Automatic batch selection by nearest expiry
- Sell by strip, pack or box from the same stock
- Prescription reference on the bill
- Patient and doctor details where required
- Discounts with permission control
- Thermal receipt and A4 invoice printing
Batch & expiry control
- Batch number and expiry captured at purchase
- Batch-wise stock, cost and quantity
- Nearest-expiry-first selling
- Expiry alerts at 90, 60 and 30 days or your own thresholds
- Near-expiry stock report by distributor
- Blocked sale of expired batches
- Expired stock write-off with documentation
Purchasing & distributors
- Distributor purchase entry with batch and expiry
- Bonus and free quantity handling
- Trade discount and net rate calculation
- Purchase returns and expiry claims
- Credit note tracking against claims
- Distributor ledger with running balance
- Payment recording and payable ageing
Customers & reporting
- Regular patient profiles and purchase history
- Credit accounts for clinics and regular customers
- Customer ledger and recovery tracking
- Daily sales, margin and category reports
- Fast and slow-moving medicine analysis
- Cash management with expenses
- Stock valuation at cost and retail
Inside the software
Pharmacy POS screens
Sale · INV-11284
Prescription · Dr. Aslam · 09:12 PM
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Panadol Extra 500mgB-4471 · strip | 3 | 285 | |
| Augmentin 625mgB-2210 · pack | 1 | 1,180 | |
| Ventolin InhalerB-7702 · 100mcg | 1 | 740 | |
| Insulin Novomix 30B-3318 · vial | 1 | 1,460 | |
| Surgical Gauze 4x4S-0912 · box | 2 | 320 |
- Items
- 8
- Subtotal
- 3,985
- Discount
- −85
Payable
Rs 3,900
Received
Rs 4,000
Rs 100
Salt-aware search with automatic nearest-expiry batch selection.
How it works
A day in the system
- 01
Enter the distributor invoice
Record each medicine with its batch number, expiry date, trade price, bonus quantity and discount. Stock and distributor balance update together.
- 02
Shelve and label
Assign shelf locations so staff can find items quickly, and print labels where the pack has no scannable barcode.
- 03
Sell at the counter
Search by brand or salt, and the system picks the nearest-expiry batch automatically. Sell by strip, pack or box.
- 04
Watch the expiry list
Review near-expiry stock weekly. Items still within the distributor’s return window are flagged separately.
- 05
Claim returns
Raise a return against the distributor, print the claim, and track it until the credit note is received.
- 06
Close and review
Reconcile cash, review the day’s margin, and check which medicines are moving and which are not.
Reporting
The numbers you will actually look at
Reports run against your local database, so they open instantly and work whether or not you have a connection.
- Near-expiry stock by warning period
- Expired stock and write-off report
- Batch-wise stock and valuation
- Daily sales with gross margin
- Distributor-wise purchase summary
- Return claim and credit note status
- Fast and slow-moving medicine ranking
- Company and category-wise sales
- Customer outstanding and recovery
- Cash book with daily closing
Pharmacy POS keeps working when the internet does not
Your business should not stop because your connection did. Here is what offline-first means in practice.
The terminal holds its own data
Products, prices, customers, stock positions and settings live on the machine at your counter. A sale reads and writes locally, so nothing in the billing flow waits on a server response.
Sales complete without a connection
Scanning, billing, discounting, printing, returns and stock updates all work with the network unplugged. There is no queue of "pending" transactions holding up the counter.
Terminals reconcile when connectivity returns
When the shop network or internet comes back, terminals exchange the transactions recorded while they were isolated, and the back office reflects the complete picture.
Connectivity is used, not depended on
When you do have a connection, it powers off-site backup, remote reporting and multi-branch consolidation. None of those are required to make a sale.
Pharmacies are busiest in the evening, which is also when connectivity is least reliable. Pharmacy POS runs entirely on the computer at your counter, search, batch selection, billing, printing and stock updates all happen locally, so a connection failure never delays a customer holding a prescription.
What changes
The difference after a few weeks
Expiry stops being a silent loss
Alerts arrive while the distributor will still take the stock back, which is the difference between a return and a write-off.
True margin per medicine
Because cost is tracked per batch, your profit report reflects what you actually paid rather than an assumed trade price.
A faster counter
Salt and brand search with automatic batch selection removes the two slowest steps in pharmacy billing.
Claims that get paid
Return claims are documented and tracked until credited, so money owed by distributors is not forgotten.
Confidence in what is on the shelf
Batch-level stock means a physical count can actually be reconciled against the system.
FAQ
Pharmacy POS questions
Something specific to your setup? Ask us. We would rather tell you honestly whether we fit than sell you the wrong thing.
Does it track batch numbers and expiry dates?
When will I be warned about expiring stock?
Can staff search by salt or generic name?
Can I sell a single strip from a box?
How are distributor returns and claims handled?
Does the software handle bonus quantities?
Will it work during load-shedding or an internet outage?
Can I keep records for regular patients?
Next step
See Pharmacy POS running your business
Book a free demo and we will walk through Pharmacy POS with data that looks like yours. Your kind of items, your kind of customers, your kind of day.
Explore more
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