Healthcare · Optical Store POS
Optical Store POS Software for Pakistani Opticians
Record prescriptions, quote frames and lenses together, track lens orders through the lab, and keep customer records for repeat visits, with a system that works offline.
Job JC-1184 · LEA-2291 Toyota Corolla GLi 2018
Received 12 March · Usman Tariq · 0300-0000000
Estimate
Rs 42,800
Parts
Rs 31,200
Labour
Rs 9,500
Advance
Rs 15,000
Reported complaints
- · Noise from front suspension over bumps
- · AC not cooling below 20°C
- · Routine service due at 84,000 km
Status
- InspectionDone
- Estimate approvedDone
- Parts issued2 of 3
- Waiting for AC compressorBlocked
| Parts & labour | Qty | Rate | Amount |
|---|---|---|---|
| Front lower arm bush (pair) | 1 | 8,400 | |
| Engine oil 5W-30 · 4 Ltr | 1 | 9,800 | |
| Oil filter | 1 | 1,250 | |
| Suspension labour | 1 | 4,500 | |
| AC service labour | 1 | 5,000 |
The problem
Why optical retail needs its own system
Selling spectacles is a made-to-order business running inside a retail shop, and generic POS software has no concept of a prescription or a pending lens order.
The sale is not complete at the counter
A customer pays an advance, the lens goes to the lab, and the job is collected days later. A normal POS cannot represent that state.
Prescriptions are clinical data
Sphere, cylinder, axis and addition for each eye must be recorded exactly, and retrieved when the customer returns.
Frames are variant-heavy
Model, colour and size combinations run into hundreds, and customers ask for a specific one they saw last week.
Lens pricing is a matrix
Material, index, coating and power range all affect price, which makes manual quoting slow and inconsistent.
Repeat business depends on records
Customers return every one to two years. Without a history, you cannot serve them quickly or market to them at all.
Why this solution
Why opticians choose OfflinePOS
Optical Store POS models the job, not just the sale, prescription, frame, lens, lab status, advance, balance and collection.
- Prescription records held against the customer
- Job orders that track lens work through the lab
- Frame catalogue with model, colour and size variants
- Lens pricing by material, index and coating
- Advance payment and balance-on-collection handling
- Customer history for repeat visits and reminders
Built for optical store businesses
An optical sale is really an order: a frame, a lens specification and a prescription that must be manufactured and fitted. Optical Store POS tracks the whole job from prescription to collection.
- Industry
- Healthcare
- Runs offline
- Yes, completely
- Feature areas
- 4
- Reports
- 10+
Key features
What Optical Store POS does
Prescriptions & customers
- Full prescription record for both eyes
- Prescription history by visit date
- Customer profile with contact details
- Repeat visit and re-check reminders
- Doctor or optometrist reference
- Printable prescription copy
Frames & lenses
- Frame catalogue with model, colour and size
- Brand and category organisation
- Lens types by material, index and coating
- Lens price matrix by power range
- Sunglasses and contact lens stock
- Accessories and solutions
Job orders
- Job order combining frame, lens and prescription
- Lab dispatch and expected delivery date
- Job status tracking to collection
- Advance payment and pending balance
- Collection receipt and delivery record
- Rework and adjustment tracking
Stock & reporting
- Frame stock by model and colour
- Lens and consumable stock
- Supplier purchases and returns
- Sales by frame brand and lens type
- Pending job and pending balance reports
- Daily sales and cash summary
Inside the software
Optical Store POS screens
Job JC-1184 · LEA-2291 Toyota Corolla GLi 2018
Received 12 March · Usman Tariq · 0300-0000000
Estimate
Rs 42,800
Parts
Rs 31,200
Labour
Rs 9,500
Advance
Rs 15,000
Reported complaints
- · Noise from front suspension over bumps
- · AC not cooling below 20°C
- · Routine service due at 84,000 km
Status
- InspectionDone
- Estimate approvedDone
- Parts issued2 of 3
- Waiting for AC compressorBlocked
| Parts & labour | Qty | Rate | Amount |
|---|---|---|---|
| Front lower arm bush (pair) | 1 | 8,400 | |
| Engine oil 5W-30 · 4 Ltr | 1 | 9,800 | |
| Oil filter | 1 | 1,250 | |
| Suspension labour | 1 | 4,500 | |
| AC service labour | 1 | 5,000 |
Prescription, frame and lens on one order with lab status.
How it works
A day in the system
- 01
Record the prescription
Enter sphere, cylinder, axis and addition for both eyes against the customer’s profile.
- 02
Select frame and lens
Choose the frame from live stock and the lens by material, index and coating. Pricing is calculated automatically.
- 03
Create the job order
Take an advance payment, print the job slip and give the customer an expected collection date.
- 04
Track the lab
Mark the job as dispatched and update its status as the lens work progresses.
- 05
Fit and deliver
On collection, record the balance payment and complete the job with a delivery receipt.
- 06
Follow up
Use prescription dates to remind customers when a re-check is due.
Reporting
The numbers you will actually look at
Reports run against your local database, so they open instantly and work whether or not you have a connection.
- Pending job orders by status
- Pending balance on delivered and undelivered jobs
- Sales by frame brand and model
- Lens type and coating performance
- Frame stock by model and colour
- Supplier purchase and payable summary
- Customer visit and re-check due list
- Daily sales and advance collection
- Job turnaround time report
- Margin by category
Optical Store POS keeps working when the internet does not
Your business should not stop because your connection did. Here is what offline-first means in practice.
The terminal holds its own data
Products, prices, customers, stock positions and settings live on the machine at your counter. A sale reads and writes locally, so nothing in the billing flow waits on a server response.
Sales complete without a connection
Scanning, billing, discounting, printing, returns and stock updates all work with the network unplugged. There is no queue of "pending" transactions holding up the counter.
Terminals reconcile when connectivity returns
When the shop network or internet comes back, terminals exchange the transactions recorded while they were isolated, and the back office reflects the complete picture.
Connectivity is used, not depended on
When you do have a connection, it powers off-site backup, remote reporting and multi-branch consolidation. None of those are required to make a sale.
Optical Store POS keeps prescriptions, job orders and stock on your own machine, so you can create job orders and collect payments regardless of connectivity, important for shops in market buildings where connections are unreliable.
What changes
The difference after a few weeks
No job forgotten
Pending job reports mean no customer arrives to collect glasses nobody ordered.
Consistent lens quoting
A price matrix removes the variation that occurs when different staff quote from memory.
Repeat business captured
Prescription history lets you serve a returning customer in minutes and remind them when a re-check is due.
Balances collected
Advance and pending balance tracking makes sure the second half of every sale is actually received.
Frame stock under control
Model and colour level stock stops the frustration of promising a frame you do not have.
FAQ
Optical Store POS questions
Something specific to your setup? Ask us. We would rather tell you honestly whether we fit than sell you the wrong thing.
Can it store customer prescriptions?
How do you handle glasses that go to the lab?
Can I track frames by colour and size?
Does it price lenses automatically?
Can I also sell sunglasses and contact lenses?
Next step
See Optical Store POS running your business
Book a free demo and we will walk through Optical Store POS with data that looks like yours. Your kind of items, your kind of customers, your kind of day.
Explore more
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