Automotive · Automobile Workshop POS
Automobile Workshop Software for Pakistani Garages & Service Centres
Open a job card at intake, record parts and labour as work progresses, produce an estimate the customer approves, and keep a complete service history for every vehicle you touch.
Job JC-1184 · LEA-2291 Toyota Corolla GLi 2018
Received 12 March · Usman Tariq · 0300-0000000
Estimate
Rs 42,800
Parts
Rs 31,200
Labour
Rs 9,500
Advance
Rs 15,000
Reported complaints
- · Noise from front suspension over bumps
- · AC not cooling below 20°C
- · Routine service due at 84,000 km
Status
- InspectionDone
- Estimate approvedDone
- Parts issued2 of 3
- Waiting for AC compressorBlocked
| Parts & labour | Qty | Rate | Amount |
|---|---|---|---|
| Front lower arm bush (pair) | 1 | 8,400 | |
| Engine oil 5W-30 · 4 Ltr | 1 | 9,800 | |
| Oil filter | 1 | 1,250 | |
| Suspension labour | 1 | 4,500 | |
| AC service labour | 1 | 5,000 |
The problem
What workshops lose track of
Work happens on the floor, but billing happens at the desk, and the gap between them is where workshop revenue disappears.
Parts fitted but never billed
A mechanic takes a part from the store for a job and nobody records it. It appears later as a stock shortage rather than as revenue.
Labour charged inconsistently
Without standard labour rates per job type, the same work is billed differently by different service advisors.
Estimates that drift
Additional work is discovered during the job, and if the customer is not informed and the estimate not revised, the final invoice becomes a dispute.
No vehicle history
A customer returns and nobody can tell what was done last time or which parts were fitted.
Jobs sitting for parts
Vehicles wait for parts to arrive with no visibility into which jobs are blocked and for how long.
Why this solution
Why workshops choose OfflinePOS
Auto Workshop POS makes the job card the centre of the system, so every part issued and every hour worked attaches to a vehicle and ends up on the invoice.
- Job cards from vehicle intake through to delivery
- Parts issued from stock directly against the job
- Standard labour rates by job type
- Estimates with customer approval and revisions
- Vehicle service history by registration number
- Job status board showing what is blocked and why
Built for auto workshop businesses
A workshop invoice is parts plus labour against a specific vehicle, and the customer will be back in six months. Auto Workshop POS runs job cards from intake to delivery and keeps a full service history per vehicle.
- Industry
- Automotive
- Runs offline
- Yes, completely
- Feature areas
- 4
- Reports
- 10+
Key features
What Automobile Workshop POS does
Job cards
- Vehicle intake with registration, make and model
- Reported complaints and technician findings
- Estimate creation and customer approval
- Parts issued against the job from stock
- Labour lines with standard or custom rates
- Job status from received to ready to delivered
- Technician assignment and time tracking
- Gate pass and delivery record
Vehicles & customers
- Vehicle records by registration number
- Complete service history per vehicle
- Owner contact details and multiple vehicles
- Service due and reminder tracking
- Fleet and corporate accounts
- Customer ledger for credit work
Parts & stock
- Parts stock with supplier purchases
- Issue to job with automatic stock reduction
- Return of unused parts to stock
- Purchase for a specific job
- Low-stock alerts on consumables
- Oil, lubricant and consumable tracking
Billing & reporting
- Combined parts and labour invoice
- Insurance and corporate billing
- Advance and partial payments
- Technician productivity reporting
- Job profitability analysis
- Pending job and delivery reports
Inside the software
Automobile Workshop POS screens
Job JC-1184 · LEA-2291 Toyota Corolla GLi 2018
Received 12 March · Usman Tariq · 0300-0000000
Estimate
Rs 42,800
Parts
Rs 31,200
Labour
Rs 9,500
Advance
Rs 15,000
Reported complaints
- · Noise from front suspension over bumps
- · AC not cooling below 20°C
- · Routine service due at 84,000 km
Status
- InspectionDone
- Estimate approvedDone
- Parts issued2 of 3
- Waiting for AC compressorBlocked
| Parts & labour | Qty | Rate | Amount |
|---|---|---|---|
| Front lower arm bush (pair) | 1 | 8,400 | |
| Engine oil 5W-30 · 4 Ltr | 1 | 9,800 | |
| Oil filter | 1 | 1,250 | |
| Suspension labour | 1 | 4,500 | |
| AC service labour | 1 | 5,000 |
Complaints, parts, labour and status for one vehicle.
How it works
A day in the system
- 01
Receive the vehicle
Open a job card with registration, make, model, mileage and the customer’s reported complaints.
- 02
Inspect and estimate
Record findings, build an estimate of parts and labour, and get the customer’s approval before starting.
- 03
Issue parts
Parts are issued from stock directly to the job card, so nothing leaves the store unrecorded.
- 04
Record labour
Labour lines are added at standard rates by job type, with the technician assigned.
- 05
Revise if needed
Additional work found during the job is added to the estimate and re-approved before proceeding.
- 06
Deliver and invoice
Produce a single invoice for parts and labour, take payment, and record delivery with a gate pass.
Reporting
The numbers you will actually look at
Reports run against your local database, so they open instantly and work whether or not you have a connection.
- Open job cards and status board
- Job profitability with parts and labour split
- Technician productivity and utilisation
- Parts consumption by job type
- Vehicle service history and due reminders
- Estimate versus final invoice variance
- Customer and fleet outstanding
- Parts stock and low-stock alerts
- Daily revenue by parts and labour
- Pending delivery and blocked job report
Automobile Workshop POS keeps working when the internet does not
Your business should not stop because your connection did. Here is what offline-first means in practice.
The terminal holds its own data
Products, prices, customers, stock positions and settings live on the machine at your counter. A sale reads and writes locally, so nothing in the billing flow waits on a server response.
Sales complete without a connection
Scanning, billing, discounting, printing, returns and stock updates all work with the network unplugged. There is no queue of "pending" transactions holding up the counter.
Terminals reconcile when connectivity returns
When the shop network or internet comes back, terminals exchange the transactions recorded while they were isolated, and the back office reflects the complete picture.
Connectivity is used, not depended on
When you do have a connection, it powers off-site backup, remote reporting and multi-branch consolidation. None of those are required to make a sale.
Workshops are workshops, not offices. Auto Workshop POS runs on your own machines so job cards, parts issue and invoicing work regardless of connectivity, which matters when the store and the reception desk are in different parts of the building.
What changes
The difference after a few weeks
Every part billed
Issuing parts against a job card closes the largest leak in workshop revenue.
Estimates that hold
Documented approval and revision protect both the customer relationship and your invoice.
Service history that sells
Knowing what was done last time makes the next service faster and builds real customer loyalty.
Visible workshop floor
A job status board shows exactly which vehicles are blocked and for what.
Technician performance measured
Productivity reporting shows which technicians complete work efficiently.
FAQ
Automobile Workshop POS questions
Something specific to your setup? Ask us. We would rather tell you honestly whether we fit than sell you the wrong thing.
How does a job card work?
Can I give the customer an estimate first?
Does it keep history for each vehicle?
Can parts be issued from stock to a job?
Can I bill insurance or corporate customers?
Does it work without internet?
Next step
See Automobile Workshop POS running your business
Book a free demo and we will walk through Automobile Workshop POS with data that looks like yours. Your kind of items, your kind of customers, your kind of day.
Explore more
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