Automotive · Auto Parts POS
Auto Parts POS Software for Pakistani Spare Parts Shops
Search by part number, vehicle model or local name, keep credit accounts for mechanics and fleets, track genuine and aftermarket alternatives, and manage a catalogue that runs into tens of thousands of lines.
Invoice · INV-06612
Mechanic account: Shabbir Motors · credit
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Front lower arm bushTY-48068 · Corolla 2015 | 2 | 8,400 | |
| Oil filter, Toyota 1.3TY-90915 | 4 | 5,000 | |
| Brake pad set, frontBP-0442 | 1 | 6,800 | |
| Engine oil 5W-30OIL-5W30 · 4 Ltr | 3 | 29,400 | |
| Air filter, CultusSZ-13780 | 2 | 2,900 |
- Items
- 12
- Subtotal
- 52,500
- Discount
- −2,500
Payable
Rs 50,000
Received
Rs 20,000
Bal 30,000
The problem
The auto parts catalogue problem
The stock file is enormous, the naming is inconsistent, and the customer describing the part often does not know its number.
Customers ask by car, not by code
Someone needs a front bumper for a 2015 Corolla. Searching a part-number-only system does not help them or your counter staff.
The same part under many names
Genuine, aftermarket, local and imported versions of a part all exist, with different codes and very different prices.
Mechanics buying on credit
A large share of trade goes to workshops on account, settled weekly or monthly, and it must be tracked precisely.
Dead stock across thousands of lines
Slow-moving parts for older models tie up capital indefinitely without an ageing report.
Returns of wrong parts
Parts bought by mistake come back constantly, and each return has to be handled cleanly.
Why this solution
Why parts retailers choose OfflinePOS
Auto Parts POS indexes stock by part number, vehicle compatibility and local name simultaneously, so the counter can find anything the way the customer asked for it.
- Search by part number, vehicle model, brand or local name
- Vehicle compatibility mapping per part
- Genuine and aftermarket alternatives linked together
- Mechanic and fleet credit accounts with ledgers
- Multi-location bin and rack tracking
- Returns and exchanges handled cleanly
Built for auto parts store businesses
Auto parts shops carry tens of thousands of part numbers, and customers ask by car model rather than by code. Auto Parts POS lets you search stock the way customers actually ask for it.
- Industry
- Automotive
- Runs offline
- Yes, completely
- Feature areas
- 4
- Reports
- 10+
Key features
What Auto Parts POS does
Catalogue & search
- Part number and OEM code search
- Vehicle make, model and year compatibility
- Local and common name aliases
- Genuine and aftermarket alternative linking
- Brand and category organisation
- Rack and bin location tagging
Counter
- Fast multi-field search
- Cash and credit billing
- Quotations and estimates
- Returns and exchanges
- Discounts by customer type
- Invoice and receipt printing
Credit & customers
- Mechanic and workshop accounts
- Fleet and corporate customers
- Credit limits and terms
- Customer ledger with running balance
- Partial payments and recovery
- Outstanding and ageing reports
Stock & purchasing
- Supplier and importer purchases
- Landed cost including duty and freight
- Rate history per part
- Low-stock alerts on fast movers
- Dead stock ageing analysis
- Stock-take by rack
Inside the software
Auto Parts POS screens
Invoice · INV-06612
Mechanic account: Shabbir Motors · credit
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Front lower arm bushTY-48068 · Corolla 2015 | 2 | 8,400 | |
| Oil filter, Toyota 1.3TY-90915 | 4 | 5,000 | |
| Brake pad set, frontBP-0442 | 1 | 6,800 | |
| Engine oil 5W-30OIL-5W30 · 4 Ltr | 3 | 29,400 | |
| Air filter, CultusSZ-13780 | 2 | 2,900 |
- Items
- 12
- Subtotal
- 52,500
- Discount
- −2,500
Payable
Rs 50,000
Received
Rs 20,000
Bal 30,000
Find a part by number, vehicle or local name.
How it works
A day in the system
- 01
Build the catalogue
Load parts with numbers, vehicle compatibility, alternatives and rack locations.
- 02
Receive stock
Enter supplier and import purchases with landed cost so margins are accurate.
- 03
Serve the counter
Search by whatever the customer gives you: a code, a car model or a local name. Then bill in cash or on account.
- 04
Manage credit
Track mechanic and fleet balances against their credit limits and terms.
- 05
Handle returns
Process wrong-part returns back into stock with a documented credit.
- 06
Clear dead stock
Use ageing reports to identify capital locked in parts for models no longer on the road.
Reporting
The numbers you will actually look at
Reports run against your local database, so they open instantly and work whether or not you have a connection.
- Fast and slow-moving parts ranking
- Dead stock ageing and valuation
- Customer outstanding and ageing
- Recovery received report
- Sales by brand and category
- Margin by part and by customer type
- Supplier purchase and payable
- Return and exchange analysis
- Stock valuation by rack
- Daily sales and cash summary
Auto Parts POS keeps working when the internet does not
Your business should not stop because your connection did. Here is what offline-first means in practice.
The terminal holds its own data
Products, prices, customers, stock positions and settings live on the machine at your counter. A sale reads and writes locally, so nothing in the billing flow waits on a server response.
Sales complete without a connection
Scanning, billing, discounting, printing, returns and stock updates all work with the network unplugged. There is no queue of "pending" transactions holding up the counter.
Terminals reconcile when connectivity returns
When the shop network or internet comes back, terminals exchange the transactions recorded while they were isolated, and the back office reflects the complete picture.
Connectivity is used, not depended on
When you do have a connection, it powers off-site backup, remote reporting and multi-branch consolidation. None of those are required to make a sale.
Parts markets rarely have reliable internet. Auto Parts POS runs on your own machine, keeping the full catalogue, customer ledgers and billing available at all times.
What changes
The difference after a few weeks
Parts found the way customers ask
Multi-field search removes the biggest bottleneck at an auto parts counter.
Credit that comes back
Mechanic ledgers with ageing turn informal accounts into a managed receivable.
Alternatives offered instantly
Linked genuine and aftermarket options let staff offer a substitute rather than lose the sale.
Capital freed from dead lines
Ageing analysis exposes stock for models that no longer sell.
Staff who can serve without you
A searchable catalogue means new staff can find parts without years of memory.
FAQ
Auto Parts POS questions
Something specific to your setup? Ask us. We would rather tell you honestly whether we fit than sell you the wrong thing.
Can customers search by car model instead of part number?
Can I link genuine and aftermarket versions of the same part?
How are mechanic accounts handled?
Can I track where a part is stored?
Does it work offline?
Next step
See Auto Parts POS running your business
Book a free demo and we will walk through Auto Parts POS with data that looks like yours. Your kind of items, your kind of customers, your kind of day.
Explore more
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